Terms

Updated 27 October 2026

These terms apply to work that OriginWarden LLC, a Texas limited liability company (“we”), does for a business (“you”). Together with the scope we confirm in writing for each piece of work, they form our agreement. Where the two differ, the written scope applies.

What we do

As set out in the agreed scope, we help you collect plot data from your suppliers, check it against the requirements of the EU Deforestation Regulation, screen plots for tree-cover loss after 31 December 2020 and against forest and farmland maps for 2020, follow up with suppliers on corrections, and prepare the field values and geolocation file for your due diligence statements, with the evidence behind them.

What we don’t do

• We don’t give legal advice or certify compliance.
• We don’t submit due diligence statements. You remain the operator and decide what you submit.
• Screening that finds no tree-cover loss, or a low risk on the forest maps, doesn’t prove that no deforestation, illegality or mixing took place. Results depend on the data your suppliers give us and on the satellite data and maps available.

What you do

• Give us accurate information about your shipments and suppliers, and a contact at each supplier.
• Make sure you may share the personal data you give us, and tell your suppliers that we’ll contact them for you.
• Review what we prepare before you use it.

Free plot-file check

The free check covers one supplier’s file of up to 300 plots. It’s free and without obligation. We may decline a request or limit the check, and we delete the file within 30 days if you don’t become a client.

Prices and payment

Prices are those on our website or in the agreed scope, in euros and excluding VAT. For business clients in the EU, VAT is accounted for by the client under the reverse charge. We invoice when we start the work unless the scope says otherwise, and invoices are due within 14 days. A supplier year is invoiced for its 12 months when it starts, and again when it renews.

Supplier years

• A supplier year covers one supplier for 12 months. We check and screen the plots it sends, follow up on corrections, review flags, collect its legality documents, and prepare the statements for your shipments from it. For a new supplier, it includes the file fix.
• Each supplier year adds four statements to a yearly allowance you can use for shipments from any supplier you cover: three supplier years give you twelve. A statement that covers several shipments counts once. Further statements are €50 each.
• The supplier year that comes with a first shipment renews like any other.
• A supplier with more than 500 plots is quoted separately.
• A supplier year renews for another 12 months unless either of us says otherwise in writing at least 30 days before it ends. We may change the price for the next 12 months by telling you at least 60 days before it ends.
• If we end a supplier year early, we refund the months left.

Personal data

Where we handle personal data for you, our data processing agreement applies, including the EU’s standard contractual clauses. Our privacy notice describes the data we handle for ourselves.

Confidentiality

We keep your information, your suppliers’ data and our findings confidential, and use them only for your work. You may share what we prepare with authorities, auditors and your customers.

Records

We keep the evidence for each statement for five years after it, the period the regulation requires, unless you ask us to hand it over and delete our copy. You can have a copy at any time.

Liability

Our total liability for a piece of work is limited to the fees you paid for it in the 12 months before the claim. We aren’t liable for indirect or consequential loss, loss of profit, or penalties imposed on you, except where we acted intentionally or with gross negligence, or where the law doesn’t allow these limits.

Ending the work

Either of us can end monthly work with 30 days’ notice in writing. You pay for the work done up to the end. Supplier years end as set out under Supplier years.

Law and courts

The laws of Texas govern these terms, and the courts of Harris County, Texas, decide disputes, unless we agree otherwise in writing.

Changes

We may update these terms. Work already agreed stays under the terms that applied when it was agreed.