Every plot behind every bag, ready for the EU.
We collect the farm locations from the cooperatives and exporters you buy from, check every plot, and prepare everything each shipment’s due diligence statement needs, for you to submit.
Coffee and cocoa from any origin. Palm oil, rubber, soya and wood on request.
The EU Deforestation Regulation applies from 30 December 2026. Micro and small companies established by 31 December 2024 have until 30 June 2027.
Send us one supplier’s plot file
Or email it to hello@originwarden.com, in any format. We’ll show you what’s ready and what needs fixing, free. See a sample check.
Ethiopia
Yirgacheffe
Grade 1 washed
Plot YC-001 1.2 ha
6.162345 N
38.205123 E
No forest loss after 2020
How it works
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Your suppliers send what they already have
Each cooperative or exporter gets a link that works on any phone, even forwarded on WhatsApp. They upload the spreadsheet, Google Earth file or GeoJSON they already keep, or record a GPS point standing on the farm. No accounts, no app to install.
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We check every plot
Problems go back to the supplier in plain language, with a fix, and we follow up until it’s fixed. Every plot is screened for tree-cover loss after 31 December 2020 and checked against forest and farmland maps for 2020, and a person reviews every flag before a shipment can be filed.
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You submit the statement
For each shipment you get the statement’s field values and the geolocation file in the EU’s format, ready for your team to enter in the EU Information System under your own account.
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The evidence stays on file
Every check, document and change is recorded with who made it and when, and kept for at least five years. Each screening result keeps the shape that was checked and the full answer that came back. That is your answer when an authority asks what you relied on.
What we check on every plot
- Coordinates with six decimal places, inside the country of production
- A GPS point only for plots up to 4 hectares; larger plots need a boundary
- Boundaries that close and don’t cross themselves
- No duplicates, and no two farms recorded on the same spot
- Tree-cover loss after 31 December 2020, from Global Forest Watch satellite data at 30-metre resolution
- Forest and farmland at the end of 2020, and disturbance since, against more than 40 public map layers including the EU’s own 2020 forest map, through FAO’s Whisp service
- On the forest maps, a GPS point is checked twice: the exact point that goes in the statement, and a circle the size of the plot
- A legality document on file for every supplier
What it costs
Prices are in euros and exclude VAT. Paid work starts once we’ve agreed the scope in writing.
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Plot-file check
Free
One supplier’s plot file, up to 300 plots, in any format. We check every plot against the EU rules, screen the ones that pass for tree-cover loss and against the 2020 forest maps, and send you a written list of what’s ready, what needs fixing and what needs a closer look within three business days. We don’t contact your supplier for the free check. See a sample check.
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Supplier file fix
€300 per supplier
The supplier gets its own upload link and a list of fixes in plain language. We follow up through up to two rounds of corrections, screen every corrected plot, and hand you a clean plot file in the EU format with the evidence behind it. First findings within three business days. Up to 500 plots per supplier; larger files are quoted.
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First shipment, ready to file
From €2,500
Everything for one shipment: the plots behind each lot from up to three suppliers, the checks and screening, the legality documents, and the statement’s field values with the EU geolocation file, ready for you to submit. Includes the first supplier year for those suppliers, which then renews at €500 per supplier unless you tell us otherwise at least 30 days before it ends.
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Supplier year
€500 per supplier a year
Keeps a supplier ready to file for 12 months, with the file fix included for a new supplier. We check and screen the plots it sends as farms and members change, review every flag, collect its legality documents, and prepare the statement for each shipment, recording the reference numbers you get back. Each supplier year includes four statements, usable for shipments from any supplier you cover: three suppliers give you twelve. Further statements are €50 each. Up to 500 plots per supplier; larger files are quoted.
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Supplier readiness sprint
From €1,500 a month
For importers with 10 to 40 suppliers before the deadline: a link for every supplier, weekly follow-up, files checked as they arrive, and a weekly status for each supplier, with the ones shipping first fixed first. After the deadline, each supplier moves to a supplier year.
Founding clients. Our first three clients pay €200 per supplier for the file fix and €400 per supplier year for their first two years, in return for letting us name them as a client.
For business clients in the EU, VAT is accounted for by the client under the reverse charge. See the terms.
Questions
Do you submit the due diligence statement for us?
No. You stay the operator and submit each statement under your own EU account. We prepare the field values and the geolocation file, and we never ask for your login.
What do our suppliers need?
A phone, and the plot list they already keep: a spreadsheet, a Google Earth file or GeoJSON. If they have nothing, they can record a GPS point standing on each farm. No account, no app.
What happens when a plot is flagged?
A flag isn’t a verdict. Tree-cover loss can be pruned shade trees or storm damage, and coffee grown under shade trees can look like forest on the maps. A person reviews every flag, and anything the EU’s own forest map shows as forest, and writes down why it was cleared or confirmed. A confirmed flag keeps that plot out of the statement until it’s resolved.
Where is our data kept?
Plot locations and farmer names are stored in Frankfurt, files and backups in the EU. OriginWarden LLC is a US company, so we sign a data processing agreement with the EU’s standard contractual clauses with every client. The privacy notice lists everyone who helps us.
Is it only coffee?
Coffee and cocoa come first, from any origin, and palm oil and rubber get the same checks. Soya and wood on request: the forest-map check is set up differently for them. Cattle needs different checks, and we don’t offer it yet.
What stays with you
- You stay the operator. You submit each statement under your own EU account. We never ask for your login.
- Farm data stays in the EU. Plot locations and farmer names are stored in Frankfurt, with backups in the EU. A plot file you send us by email or WhatsApp is moved there and deleted from the mailbox or chat within one business day.
- Records are kept. Plots, checks and filings are retained for the five years the regulation requires.
Start with one supplier
Send us a plot list from one of your suppliers, in whatever state it’s in. We’ll run it through every check and send back what’s ready and what needs fixing, free.
Send us one supplier’s plot file
Or email it to hello@originwarden.com.